Digitize & Automate your AP Process

Business Challenges

Manual errors

Manual data entry is always prone to human error. It often results into additional efforts and cost to correct.

Paper work

Manual invoice management process leads to more paper work and delay in approval of invoices. Paper-based workflow requires review and approvals from department to department prior to an invoice getting fully approved for payment.


Lost Money

Intensive manual workloads require a larger AP team and significant delay in vendor payments. As a result, late payment fees become imminent.

Missing invoices

Traceability poses a big challenge in a manual invoice processing environment. You often miss invoices that are submitted.


Inaccurate cash flow

Delay in vendor payment and payment discrepencies results in in-accurate cash flow.

  • Manual errors

    Manual data entry is always prone to human error. It often results into additional efforts and cost to correct.
  • Paper work

    Manual invoice management process leads to more paper work and delay in approval of invoices. Paper-based workflow requires review and approvals from department to department prior to an invoice getting fully approved for payment.
  • Missing invoices

    Traceability poses a big challenge in a manual invoice processing environment. You often miss invoices that are submitted.
  • Lost Money

    Intensive manual workloads require a larger AP team and significant delay in vendor payments. As a result, late payment fees become imminent.
  • Inaccurate cash flow

    Delay in vendor payment and payment discrepencies results in in-accurate cash flow.
 

Benefits

Elimination of Paper work

APXPRESS helps to automate the entire invoice management process, which eliminates the cumbersome process of paperwork. It digitizes the invoice document and allows greater tracebility of invoices, exceptions, approval workflow and payment tracking.

Revenue generation

It is said “Every Penny saved is Penny Earned”. With invoice tracking & event based notification, APXPRESS helps AP Team to process invoices ontime, identify and stop duplicate payments, avoid late payment fees, thereby drives better vendor relations.

Productivity Improvement

With the smart OCR technologies and comprehensive exception management engine, APXPRESS processes most of the invoices without AP team's involvement. Thus helps improve productivity of the AP team.

Real-Time Cash Flow

APXPRESS is integrated with your ERP or Payables system on a real time basis. That allows the AP team to view status on each and every invoice that are submitted.

Elimination of Paper work

APXPRESS helps to automate the entire invoice management process, which eliminates the cumbersome process of paperwork. It digitizes the invoice document and allows greater tracebility of invoices, exceptions, approval workflow and payment tracking.

Productivity Improvement

With the smart OCR technologies and comprehensive exception management engine, APXPRESS processes most of the invoices without AP team's involvement. Thus helps improve productivity of the AP team.

Revenue generation

It is said “Every Penny saved is Penny Earned”. With invoice tracking & event based notification, APXPRESS helps AP Team to process invoices ontime, identify and stop duplicate payments, avoid late payment fees, thereby drives better vendor relations.

Real-Time Cash Flow

APXPRESS is integrated with your ERP or Payables system on a real time basis. That allows the AP team to view status on each and every invoice that are submitted.

Features

Automate Invoice Receiving

The invoice receiving process in APXPRESS is automated through an AI enabled bot and an Intelligent Data Recognition tool. The invoice receiving engine can process invoices submitted via email or a file upload process.

Dynamic Approval Routing

APXPRESS allows to configure approval processes with complete flexibility, which helps in dynamic routing of invoice based on parameters and business rules defined for various types of invoices


Exception Management System

APXPRESS offers best in class exception management engine that offers both 3-way and 2-way invoice matching process. The AI based exception management engine captures user's actions and suggests auto correction of exceptions.

Traceability

APXPRESS offers complete traceability of invoices. Every action the invoice goes through is captured. This allows for better audit tracking.


Pre-Built ERP Connectors

APXPRESS has pre-built connectors for various ERP systems. It's built on a strong API based architecture that makes integration extremely easy.

  • Automate Invoice Receiving

    The invoice receiving process in APXPRESS is automated through an AI enabled bot and an Intelligent Data Recognition tool. The invoice receiving engine can process invoices submitted via email or a file upload process.

  • Dynamic Approval Routing

    APXPRESS allows to configure approval processes with complete flexibility, which helps in dynamic routing of invoice based on parameters and business rules defined for various types of invoices

  • Exception Management System

    APXPRESS offers best in class exception management engine that offers both 3-way and 2-way invoice matching process. The AI based exception management engine captures user's actions and suggests auto correction of exceptions.

  • Traceability

    APXPRESS offers complete traceability of invoices. Every action the invoice goes through is captured. This allows for better audit tracking.

  • Pre-Built ERP Connectors

    APXPRESS has pre-built connectors for various ERP systems. It's built on a strong API based architecture that makes integration extremely easy.

 

Case Studies

AP Automation for a food service manufacturer

AP Automation for a food service manufacturer

A food service manufacturer was struggling with an inefficient manual accounts payable process that was time-consuming and resulted in approval and reporting bottlenecks. The manufacturer processed invoices using cumbersome, manual data entry procedures. This paper-based workflow required review and approvals from department to department prior to an invoice getting fully approved for payment. In addition to the time lost waiting for paper copies of invoices to physically reach their destinations, human error was rampant which in turn delayed approval even further. And the intensive manual workloads required a larger AP team and significant delay in vendor payments. As a result, the food service manufacturer was saddled with late payment fees and payment discrepancies, and early discounts were practically unheard of. There was also a general lack of transparency between departments and decision-making was fragmented instead of being cohesive. Finally, the cost to process invoices was extremely high per invoice.

They decided to engage Arista to help implement APXPRESS to streamline their accounts payable process and help improve productivity.